Position Overview:

We are seeking an Executive Producer Admin Assistant to join our organization and provides essential administrative and operational support to the event management team. The Executive Producer Admin Assistant will be responsible for coordinating logistics, managing event data and records, and supporting the Executive Producer’s communication and planning across all departments. This individual will assist with various administrative tasks to ensure the successful execution of all events. This role offers a unique opportunity to gain insight into and contribute to the entire event planning process.

Key Responsibilities:

Administration

·Manage and maintain executive's calendar, scheduling appointments and meetings

·Attend meetings to capture detailed notes and action items

·Maintain detailed event files and databases for reporting and future reference

·Assist with the processing of invoices, receipts, and other financial documentation

·Perform other administrative duties as assigned by the event management team including the potential to attend sponsor and partner meetings

·Assist to develop new system to manage the overall project

 

Event Support

·Assist with event planning and coordination

·Liaise with vendors, venues, and other external parties to coordinate logistics

·Contribute ideas and solutions to improve processes and procedures

·Provide on-site support during events

·Assist with special projects and other duties as assigned

·Utilise writing and copy skill to assist in internal and external communication

Requirements

·2-3 years of experience as an administrative assistant or in a similar role

·Strong written and verbal communication skills in both Cantonese and English

·Confidence in communication with Excellent organizational and multitasking abilities

·Proficient with Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

·Detail-oriented with the ability to work independently

·Willingness to learn, adapt, and take on new challenges

·High school diploma or equivalent

 

 

申請須知 :

有意申請者，請通過 hr.recruitment@entertainmentcorp.asia電郵履歷表給人事部。

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